August 21, 2019 99
August 21, 2019 99
With the advent of computers, many office and home appliances now have in-built computerized components which enable them to function autonomously or semi-autonomously. Such systems are said to be computerized.
Although, we generally do not call them computers but they actually have in-built computers which are programmed to perform some specific and specialized tasks. Such computerized systems are to be found these days in refineries and other industrial installations and equipment can be (e.g., the brain box), camera, airplanes, wrist watches, video and television sets, compact disc players and mobile phones. However, we are concerned here with computers which are intended to serve a wide range of purposes including word processing, data analysis graphic designs and playing games and music. They are also called general purpose computers or simply, computers.
General purpose computers may be classified on the basis of their:
The different classes are:
In this category are desktops (which are suitable for use on office tables), laptops (which are small and light enough to be placed and used on the user’s lap while in transit by air rail or road) and the so-called palmtop. This palmtop is suitable for managers and business persons who are constantly on the move. We should not underrate these computers because of their small sizes. Some palmtops have more main memory, disk space and speed than some desktops. In any case, microcomputers are generally powerful enough to deal with the complexities of the operations of a typical office.
The growing and awesome popularity of the computer is largely attributable to the immense benefits that it offers. The most outstanding of the benefits are its speed; cost-effectiveness, accuracy, versatility and its ability to handle complex jobs. It is also quite flexible.
A computer works several hundred times as fast as a genius doing the same computations manually. For instance, using a spreadsheet or a database application package a computer can compute the payroll of all company employees within seconds once the data have been fed in and the command given.
Similarly, an electronic mail can be sent from say Nigeria, and delivered to its destination in, say Japan or China within a few seconds. Such is the mega speed of the computer.
Computers have features to handle computation with high degree of accuracy and error-free services. As a general rule, a computer will not make a computational error. It will give you the level of precision and accuracy that you request.
Therefore, it is quite useful for making sensitive calculations such as those relating to space travel, military operations and medical operations. The reason the computer is able to achieve this level of accuracy is because the instructions are carefully written and well tested before they are commercialized.
General purpose computers are versatile and flexible. They are said to be versatile because they can handle a variety of tasks. Flexibility relates to their ability to handle “what if” questions or the ability to provide answers to questions based on different scenarios or sets of assumptions.
To illustrate this, a computer may be requested to determine total earnings of a group of employees based on one set of assumptions about overtime rates, other allowances, number of days worked and bonus earned.
If, however, a different set of assumptions is now made, the computer will have no difficulty whatsoever to re-computing the desired set of answers without any form of boredom.
A computer can easily handle complex computations involving large volume of data. Neither the volume nor the complexity will enhance the likelihood of errors except those relating to data entry which are human in nature.
Finally owning and using computers are good for the image of the small firm. Especially in a developing country where everything including owning mobile phone is a status symbol, owing computers signifies to both employees and external people that the company is viable, innovative, progressive and good to do business with.
The cliché, “garbage in garbage out” refers to “the quality of the output is governs by the input”. In other words, it is refers to the fact that a computer works with whatever set of instructions and data the user submits to it. If they are garbage, the computer will obey the instructions to the letter, using the data provided by the user. It will go ahead and report the results dispassionately, even if they be garbage.
If we submit wrong bonus rates to the computer, it will apply chose rates. Unless the package had been informed earlier that the rate must lie within a certain range, the computer would have no means of verifying the entries. It is for this reason that we say that computer is a zombie who will do whatever it is instructed to do provided the instructions and data can be fed into it, using a language it understands. It is in this sense that the computer is sometimes referred to as an “idiot”.
It is generally believed in Nigeria that computers are expensive to acquire, install and use, especially from the point of view of the small business. In at least two respects, this is not exactly correct.
As at the year 2003, one could acquire a complete system with a printer for N100,000 (one hundred thousand naira) only. Given the immense benefits, this is a relatively small amount. The second way to evaluate this cost is to compare it with the other options available. Handling some business operations manually rather than computerizing them can be quite expensive and inefficient in terms of the associated delays, inconvenience, poor quality output, customer dissatisfaction and image.
Computer fraud is a fact of life. Whereas the computer cannot itself commit fraud, fraudsters can take advantage of its facility and the computer-illiteracy of the entrepreneur and other employees to perpetrate fraud.
We sometimes hear of computer-aid bank frauds running into millions of naira. Although manual (uncomputerized) operations are also vulnerable to fraud, computer-aided frauds are usually easier to perpetrate and often run into much larger amounts.
However, it is heartening to know that security checks and balances can be built into computer programmes or computer systems to prevent unauthorized persons from having access sensitive data. It is also possible to make fraud difficult for those who have legitimate or authorize access to the system.
Another problem related to computer fraud is that or insecurity of data stored or transmitted via the computer. Hackers, crackers and virus can attack computer contents and tamper with or corrupt the data and the programmes. Again, it is easy to protect against these threats to data and programmes.
Two additional problems which are peculiar to developing countries are the unreliability of electric power supply and widespread computer illiteracy even among otherwise well-educated business owners, entrepreneurs, managers, workers, suppliers and customers.
In spite of the several limitations just discussed above, we have no doubt that the computer will become an inevitable ally of every business person. Even in Nigeria and other developing countries, it will be difficult if not impossible to operate any serious business without computers in future.
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